Business Administrator / Office Manager

Motivera Search Group

Position Overview

Motivera Search Group is seeking a highly organized and proactive Business Administrator / Office Manager to manage daily operations, support leadership, and ensure a smooth, efficient work environment. This role is central to maintaining productivity, coordinating administrative functions, and contributing to the overall success of our organization.

Key Responsibilities

Administrative & Operational Support

• Oversee day?to?day office operations for Motivera Search Group.
• Manage executive and team calendars, meetings, and travel logistics.
• Maintain office supplies, equipment, and vendor relationships.
• Organize digital and physical company records with clear documentation standards.
• Assist with employee onboarding/offboarding and workspace setup.

Business Administration

• Support budgeting activities, expense tracking, and financial documentation.
• Prepare internal and external reports, presentations, and business correspondence.
• Maintain compliance with company policies and industry regulations.
• Help identify opportunities to streamline or improve business processes.

Human Resources Support

• Assist with recruiting coordination, including scheduling interviews and communicating with candidates.
• Maintain employee records and assist with benefits, PTO tracking, and HR documentation.
• Coordinate employee engagement activities, training, and company events.

Office & Facilities Management

• Serve as point of contact for building management, service providers, and vendors.
• Manage office layout, workstation assignments, and overall workplace organization.
• Maintain safety procedures, emergency preparedness plans, and facility guidelines.

Communication & Coordination

• Act as a liaison across internal teams, leadership, and external partners.
• Support internal announcements and communication initiatives.
• Manage incoming emails, calls, and inquiries, routing them as needed.

Required Skills & Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience).
• 3+ years of office management, administrative support, or business operations experience.
• Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, Word).
• Excellent written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Professional, approachable, and service?oriented demeanor.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience supporting HR, finance, or recruiting teams.
• Familiarity with project management tools (Planner, Asana, Trello, etc.).
• Experience in fast?paced or growth?focused environments.

Work Environment

• Standard office setting with occasional lifting up to 20 lbs.
• Combination of sitting, standing, and moving throughout the day.

Compensation

$40,000-$60,000 Annually depending on experience and scope of responsibilities.

How to Apply

Interested candidates should submit their resume and cover letter to:

Josh.Keesee@motiverasearch.com
or
Call: 806-680-7105