Accounts Payable Clerk

Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk is responsible for processing vendor invoices related to construction projects, including materials, equipment rentals, fuel, and subcontractor services. This position ensures invoices are coded correctly to jobs and cost codes and that vendors are paid accurately and on time.
Responsibilities

• Review and process vendor invoices for construction materials, equipment rentals, and subcontractors
• Match invoices with purchase orders, delivery tickets, and haul tickets
• Review invoices for proper coding
• Enter invoices into the accounting system accurately
• Assist with weekly check runs
• Reconcile vendor statements and resolve billing discrepancies
• Maintain vendor records including W-9 forms and insurance documentation
• Communicate with vendors and project managers regarding invoices or payment status
• Maintain organized records of invoices and supporting documents
• Assist the accounting department with month-end closing and reporting

Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting or Business preferred
• 1–2 years of accounts payable or accounting experience, construction experience preferred
• Knowledge of job costing or construction accounting is a plus
• Proficiency in Microsoft Excel and accounting software
• Strong attention to detail and organizational skills
• Ability to manage multiple invoices and deadlines in a fast-paced environment

Preferred Skills

• Experience working with construction job cost reports
• Familiarity with subcontractor compliance requirements
• Knowledge of material tickets, haul tickets, and equipment billing
• Experience with electronic invoice processing systems

Work Environment

• Office environment within a construction/paving company
• Regular interaction with project managers, estimators, and vendors
• May require additional hours during month-end closing or peak construction season