Financial Administrative Assistant

Company: Motivera Search Group
Location: Amarillo, TX
Employment Type: Full-Time

Position Summary

Motivera Search Group is seeking a highly organized, detail-oriented, and proactive Financial Administrative Assistant to support financial operations and administrative functions. This role is responsible for maintaining financial records, assisting with accounting processes, coordinating administrative activities, and ensuring the smooth day-to-day operation of the office. The ideal candidate will possess strong organizational skills, financial acumen, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Financial Support

• Assist with accounts payable and accounts receivable processing.
• Prepare and maintain financial reports, spreadsheets, and documentation.
• Process invoices, expense reports, and vendor payments.
• Reconcile financial records and assist with monthly reporting activities.
• Maintain accurate financial databases and filing systems.
• Support budgeting and forecasting activities as directed.
• Monitor financial transactions and identify discrepancies for resolution.
• Assist with payroll documentation and related administrative tasks.

Administrative Support

• Provide general administrative support to management and team members.
• Manage calendars, schedules, appointments, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Organize and maintain physical and electronic records.
• Coordinate office operations, supplies, and vendor relationships.
• Handle confidential information with professionalism and discretion.
• Serve as a point of contact for internal and external stakeholders.

Compliance & Reporting

• Ensure financial records comply with company policies and procedures.
• Assist with audit preparation and document management.
• Support data collection and reporting for management review.
• Maintain confidentiality of financial and employee information.

Qualifications

• Administrative experience is required. Basic Office Skills.
• administrative, bookkeeping, accounting, or financial support experience.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with accounting software such as QuickBooks, Sage, NetSuite, or similar systems preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective written and verbal communication abilities.
• Ability to manage multiple tasks and meet deadlines independently.
• Strong problem-solving and analytical skills.

Required Skills

• Financial recordkeeping and reporting
• Data entry and database management
• Accounts payable and accounts receivable support
• Spreadsheet analysis and reporting
• Document management and organization
• Professional communication
• Confidentiality and discretion
• Customer service orientation
• Time management and prioritization

What We Offer

• Competitive salary and benefits package
• Professional development and growth opportunities
• Collaborative and supportive work environment
• Flexible work arrangements (where applicable)
• Opportunity to contribute to a growing and dynamic organization

About Motivera Search Group

Motivera Search Group is dedicated to connecting exceptional talent with outstanding organizations. We value professionalism, integrity, and excellence in helping our clients and candidates achieve success. Our team is committed to delivering high-quality recruitment and talent solutions while fostering a culture of collaboration and continuous improvement.

To Apply: Please submit your resume and cover letter detailing your qualifications and interest in joining Motivera Search Group to Josh.Keesee@motiverasearch.com or call 806-680-7105.