Project Coordinator / Estimating Assistant

Project Coordinator / Estimating Assistant

Company: Motivera Search Group
Location: Canyon, Texas
Employment Type: Full-Time

Position Summary

Motivera Search Group is looking for a dependable and organized person to help support estimating, project coordination, and daily operations. This position will assist with bids, job setup, customer and vendor communication, project paperwork, scheduling support, and keeping job information organized from bid stage through completion.

The right person will help keep details organized, follow up on open items, and support management, estimators, and field crews.

Primary Responsibilities

Estimating & Bid Support

• Help gather information needed for bids and quotes.
• Organize customer requests, job notes, drawings, photos, and scopes of work.
• Request and track vendor pricing, material quotes, rental pricing, and subcontractor quotes.
• Help prepare bid documents and quote packages.
• Track bid due dates and follow up on missing information.
• Maintain records of submitted bids and awarded jobs.

Project Coordination

• Help set up new jobs once awarded.
• Organize purchase orders, job folders, change orders, drawings, safety documents, and customer requirements.
• Assist with tracking materials, rentals, equipment needs, and project schedules.
• Communicate with customers, vendors, subcontractors, and field crews as directed.
• Help document change order information and backup.
• Follow up on open items to help jobs keep moving.

Operations Support

• Help coordinate information between the office, shop, field crews, and management.
• Assist with manpower, equipment, delivery, and jobsite scheduling needs.
• Keep job files updated and organized.
• Help with compliance paperwork, closeout documents, and customer-required forms.
• Bring issues or missing information to management’s attention.

Qualifications

• Experience in construction, industrial work, millwright, electrical, fabrication, estimating, project coordination, or operations preferred.
• Strong organizational skills and attention to detail.
• Good communication skills by phone, email, and in person.
• Ability to follow up and keep tasks moving.
• Comfortable working with changing priorities and deadlines.
• Basic computer skills required, including email, spreadsheets, PDFs, and document organization.
• Must be dependable, professional, and willing to learn.

Ideal Candidate

The ideal candidate is someone who can keep information organized, follow up without being reminded constantly, communicate clearly, and help management stay ahead of job details. This person does not need to know everything on day one, but they should be willing to learn and take ownership of assigned tasks.

Compensation

Pay will depend on experience and qualifications.

How to Apply
Please send resumes to Josh.Keesee@motiverasearch.com or call 806-680-7105.